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Updated: Tuesday, October 9 - 3 PM
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Sellersburg, Indiana: How They Did It
Award Winning FEMA Grant Applications

Firehouse.com News

The Sellersburg, Indiana Fire Department apparently hit the right buttons with the peer review group and FEMA officials when writing their two applications for federal grants under the Assistance to Firefighters Program.


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Did your department win a FEMA grant? Share your narrative with our departments, e-mail us at news@firehouse.com

Both of Sellersburg's applications were successful. In the fourth round of awards announced Monday, they received $161,250 for wellness and fitness and $338,821 for personal protective equipment, totalling $500,071 for one of the largest dollar amounts awarded to any one department so far.

The money is earmarked for specific needs, and will only be disbursed by FEMA for important programs and equipment that the department could not afford under it's regular annual budget. The maximum one department could recieve under the program is $750,000.

In order to spend the grant money, the combination department will also be required to provide 10 percent of the funding for each item, according to Deputy Chief Jason Werle.

The following grant applications and narratives were prepared by Werle, with the help of proofreaders and mentors from his department, the nearby Louisville, KY Fire Department, and Louisville's office of strategic planning.


Project Narrative
Wellness and Fitness

Applicant Name: Sellersburg Volunteer Fire Department, Inc.

Awarded Amount: $161,250

Please describe in full the project that you are requesting to be funded.

The Sellersburg Volunteer Fire Department, Inc. is seeking $179,167.00 to implement a continuing pro-active “Wellness and Fitness Program.” This program will be broad based and include all personnel categories, fire suppression, EMS, office/clerical, and shop/maintenance. We will make mandatory the medical surveillance and immunizations, the exercise and fitness will be voluntary butstrongly promoted through an incentive program.

The medical surveillance will follow N.F.P.A. 1582 and will be overseen by a contracted health services agency that specializes in workplace medical services. The medical surveillance will consist of a comprehensive exam by a physician, hearing, vision, Spirometry/pulmonary function, blood and urine lab test, cardiac stress test, Echocardiogram, and chest X-ray. We currently offer Hepatitis “B” vaccine series and semi-annual TB testing. We currently have twenty-five personnel that have not received the Hepatitis “B” series and all personnel will be due for TB testing soon.

A complete exercise and fitness program will be designed and implemented by a certified personnel trainer and overseen by the physician within the medical surveillance program. An emphasis will be placed upon individual and group fitness that closely follows job specific duties and tasks. In the year 2000 we had thirty Workers Compensation Insurance claims, the majority involved lifting injuries. We have spent many hours training on proper technique. We now need to strengthen and tone for greater success. We will be obtaining a variety of exercise equipment for both cardio and strength training. The incentives are use of equipment and annual awards for various category including lost weight, gained strength, and over all health improvements.

We receive the almost daily National Fire Academy e-mail listing “Line Of Duty Deaths”. We see the “trend” to the negative, of increasing “Heart Attack” type deaths. The Sellersburg Volunteer Fire Department seeks the funds so that we can save countless lives through prevention and Wellness.

Please provide a detailed description of your planned uses of the grant funds for each major budget category as listed on the budget form (SF 20-20).

WELLNESS/HEALTH
Contractual

Initial Medical Examinations
Cost
Medical Exam
$118.00
Audiometry
$18.00
Spirometry
$25.00
Comp. Metabolic Panel
$25.00
Lipid Profile
$34.00
Cardiac Stress Test
$300.00
Echocardiogram
$350.00
Chest X-ray
$100.00
Personal Trainer
$4,000.00
Sub-total
$970.00 X 132 = $132,040.00


Immunizations
Cost
Hepatitis “B” vaccine series cost
$73.00 X 25 = $1825.00
TB Testing twice a year
$24.00 X 132 = 3168.00
Sub-total
$4,993.00


Equipment

Exercise Equipment
Cost
1 Lifefitness 4 station Multi-gym
$8,400.00
4 Lifefitness TR9100 treadmill
$25,600.00
1 Lifefitness Upright Bike
$2,499.00
1 Lifefitness Cross Trainer
$4,499.00
1 16X16 Rubber Mat
$1,136.00
Sub-total
$42,134.00


FIRE Act Grant amount
$161,250.00
SVFD 10% Match
$17,917.00
Total
$179,167.00

Please explain why this program would be beneficial to your community and/or to your department.

The benefits to the community and the Sellersburg Volunteer Fire Department are numerous, but I hope to be able to capture some of the strong points in this answer. Being a Volunteer/Combination Paid Fire Department we truly have a very broad range of people comprising of our fire department. Our most senior member is a soon to be 79 year old and our youngest “Explorer Scout” just turned 14. That comparison was only ages but, we have many other differences within our department, education levels, socio-economic, family heritage and gender only to name a few. The common denominator is that no specific program currently exists for the evaluation and treatment of medical situations for our personnel .

This program will enable us to have fewer injuries and physically stronger and more complete personnel. This program should allow us to cut workers compensation bills which would allow for more funds to be available for other services. We will be able to provide a safer more hospitable workplace and hopefully reduce injuries. All of these factors will greatly enhance the service that the community is receiving. Healthier personnel equals a better, safer, more efficient service. We will have all personnel that are part of the solution and not part of the problem.

Please explain why this project cannot be funded solely through local funding.

This project cannot be funded locally due to a rapid growth in local population that the infrastructure (Emergency Services, Utilities, Government) has not prepared for. The Sellersburg Volunteer Fire Department, in the last ten years has grown from Two stations and 100% Volunteer to seven stations with sixty paid personnel seventy-two volunteer. In 1993 we were forced to start providing transport ambulance service due to the bankruptcy closing of a private ambulance provider. Our EMS has grown from one BLS ambulance 24/7 to seven ALS ambulances and four Paramedic non-transport units 24/7. This rapid increase in service has not been supported by tax dollars, currently less than 25% of our budget comes from tax money. The balance is self generated through EMS revenue and contracts. We are simply stretched to the limit!


Project Narrative
Personal Protective Equipment

Applicant Name: Sellersburg Volunteer Fire Department, Inc.

Awarded Amount: $338,821

Please describe in full the project that you are requesting to be funded.

The Sellersburg Volunteer Fire Department, Inc. is seeking $376,468.00 for the purchase of Structural Fire Gear, Wildland Fire Gear, individual SCBA face pieces, and Integrated PASS Devices. These pieces of Personal Protective Equipment are desperately needed for safety o our Firefighters and the protection of the public.

The need for Structural Fire Gear is great, with rapid population growth in the last ten years. Our staff has increased but gear has decreased. We have 132 active personnel and only seventy sets of gear a hardship is present. Of the seventy sets only one is compliant under current O.S.H.A. and N.F.P.A. standards. All of the others are at least 5 years old and mostly twenty plus years old. The one exception is a loaner/demo that we did not have to pay for. Our goal is to outfit properly our entire firefighting staff for the first time with gear that fits, meets current standards and is safer!

The need for Wildland specific gear is equally as great. We have had to fight Wildland fires since our inception in 1949, but we have never been able to outfit our personnel. We have been forced to wear undesigned, unsuited Structural Fire Gear or go unprotected in civilian clothing. Recently we have had many very fatigued and stressed Firefighters fighting wildland fires improperly protected. In 2000 nearly 20% of our fire runs were wildland with several over 25 acres in size. We must outfit our firefighters with adequate gear for these incidents!

The SCBA Face pieces and Integrated PASS alarms are needed as well. Due to the addition of OSHA’s 1910.134 respiratory standard for personal hygiene and fit testing we need individual masks for all personnel. Our personnel come in all sizes and shapes but we are forced share medium masks.

The Integrated PASS device is needed so that proper use is always done. Often our firefighters forget or don’t turn on our pass devices There have been numerous Firefighter DEATHS attributed to lack of PASS device use, we do not want to be a statistic!

The need for all of these items is most urgent. It will enhance our system, protect our firefighters and, make a very dangerous job much safer.

Please provide a detailed description of your planned uses of the grant funds for each major budget category as listed on the budget form (SF 20-20).

PERSONAL PROTECTIVE EQUIPMENT
Equipment

Structural Gear
Cost
Helmet
$209.00
Hood
$30.00
Coat
$555.00
Pants
$392.00
Suspenders
$21.00
Gloves
$45.00
Boots
$192.00
Sub-total
$1444.00 X 132 = $190,608.00


SCBA
Cost
Mask
$350.00 X 132 = $46,200.00
Pass Alarms
$500.00 X 80 = $40,000.00
Sub-total
$86,200.00


Wildland
Cost
Helmet
$40.00
Shroud
$25.00
Coat
$170.00
Pants
$155.00
Gloves
$25.00
Goggles
$30.00
Boots
$150.00
Fire Shelter
$100.00
Belt
$30.00
Canteen
$30.00
Sub-total
$755.00 X 132 = $99,660.00


FIRE Act Grant amount
$338,821.00
SVFD 10% Match
$37,647.00
Total
$376,468.00

Please explain why this program would be beneficial to your community and/or to your department.

The benefit to the community include a safer, better outfitted fire department. With this the public will be better protected and lives and property will be saved. The benefit to our department is that our personnel will be better protected and safer in a very dangerous job. Gear will improve response times (not having to try on shared gear), reduce heat stress caused by older/heavier improperly fitting gear, and improve the quality at which the job is performed.

The benefits are numerous, but all have the reduction of death and injury to firefighters, and the reduction of property loss at the core.

Please explain why this project cannot be funded solely through local funding.

This project cannot be funded locally due to a rapid growth in local population that the infrastructure (Emergency Services, Utilities, Government) has not prepared for. The Sellersburg Volunteer Fire Department in the last 10 years has grown from 2 station and 100% Volunteer to 7 stations with 40 paid personnel. In 1993 we were forced to start providing transport ambulance service due to the bankruptcy closing of a private provider. Our EMS has grown from 1 ambulance 24/7 to 7 ambulances and 4 non-transport units 24/7. This rapid increase in service has not been supported by tax dollars, currently less than 25% of our budget comes from tax money. The balance is self generated through EMS revenue and contracts. We simply put are stretched to the limit!

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